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IM Management – Programme Policy Officer (ASPIRE)

Deadline: 11 August 2022

Organisation: World Food Programme

Port-au-Prince, Haiti

JOB TITLE:

Information Management (IM) – Programme Policy Officer (ASPIRE)

TYPE OF CONTRACT:

CST

UNIT/DIVISION:

PRG

DUTY STATION (City, Country):

Port-au-Prince (Haiti)

DURATION:

11 months

BACKGROUND AND PURPOSE OF THE ASSIGNMENT:

Haiti’s Human Development Index (HDI) ranks 170 out of 189 countries in 2020. Rates of extreme poverty and poverty are high and their cause is multidimensional. This poverty is manifested in particular by high illiteracy rates, a life expectancy of 63.7 years in 2018, high infant mortality and significant gender inequalities. A large majority of the population does not have access to basic services such as drinking water, electricity, sanitation and health coverage.

In addition, Haiti is vulnerable to natural disasters. It is considered the fifth most exposed country to natural disasters. The country has suffered, in less than ten years, more than four major disasters from which the country is still struggling to recover: the earthquake of 2010, tropical storm Isaac and hurricane Sandy in 2012, hurricane Matthew in 2016, hurricane Irma and Maria in 2017 and the earthquake of 2021. The country is therefore exposed to earthquakes, the passage of cyclones and also to drought waves linked to the El Nino phenomenon (2018).

Beyond these factors, food insecurity is driven by the poor performance of the agricultural sector combined with the strong dependence on imports of food products (more than half of the food products present on the market) in particular for rice (83%). Product prices are largely influenced by logistical challenges, high production costs, precarious market structures and high inflation rates in recent years.

The latest IPC (Integrated Food Security Classification) results presented in March 2022 report that 4.5 million people will need food assistance in Haiti between March and June 2022 (including 1,3 M of people in IPC 4—Emergencies), which represents 45% of the Haitian population.

These worrying results are largely linked to [1] the political crisis that has taken hold in the country since July 2018 which has led it into an economic and social crisis, [2] to an agro-climatic crisis with significant pockets of drought in the country causing a significant decrease in agricultural production. In addition, the COVID-19 pandemic has contributed to the increase in food insecurity. The growing insecurity and the blocking of certain access points to the country, in particular the road leading to the Great South, have worsened the indicators of food insecurity.

Thus, the World Food Program in Haiti has defined its strategy to fight against hunger in the Country Strategic Plan [CSP 2019–2023] which provides, among other things, for activities related to emergency food assistance to populations affected by a shock, the establishment of nutrition-oriented social safety nets, the strengthening of the capacities and livelihoods of small producers as well as their resilience in the face of climate change in particular, and the strengthening of the capacities of national and local actors to the fight against hunger. A new CSP exercise will take place in 2022 to determine the 2024–2028 plan.

The multiplication of operations entails an additional need for human resources, in particular to guarantee good management of all the information useful to support the internal and external decision-making and communication processes at WFP. The WFP then requires an information manager at the level of Port au Prince to support the Program unit in its entirety.

ACCOUNTABILITIES/RESPONSIBILITIES:

Under the direct supervision of the Social Protection Programme Officer and a technical reporting line to the Programme IM, the Information Management (IM) – Programme Policy Officer (ASPIRE) will have the following responsibilities:

Support the Programme IM in the development, construction and testing of an “information management” infrastructure aligned to the social protection nets [ASPIRE Program] requirements,
Assist the Programme IM in the data acquisition and data set development processes, namely by identifying ways to improve data reliability, efficiency, and quality,
Assist the Programme IM in the creation of appropriate tools/mechanisms to centralize, analyse and upkeep the data flows coming from other WFP units, as well as governmental partners,
Preserve the data integrity by providing a meticulous and unfaltering data quality monitoring,
Support the Programme IM by proposing and developing tracking tools in Tableau
Contribute to the development of Tableau dashboards and data dissemination products managed by the Programme IM,
Develop information management products in order to communicate internally and externally ASPIRE achievement and improve decision-making processes such as maps, fact sheets, infographics, etc.,
Monthly coordinate, consolidate, and produce the “Donor report factsheet”
Monthly consolidate and coordinate with the programme IM for the submission of the data destined to the Food Security Sector and CBTWG comprised in the 3/4/5W tools,
Support the accountability process with local and national authorities
by extracting monthly, quarterly and semester data on the Programme activities,
by proposing other relevant tools for sharing information,
Through the Programme IM, the Information Management (IM) – Programme Policy Officer (ASPIRE) will coordinate with other units involved in operations [communication, M&E, Supply Chain among others] for information sharing and thus facilitate coordination and decision-making.
DELIVERABLES AT THE END OF THE CONTRACT:

The information management infrastructure is implemented, tested and running, in alignment with
ASPIRE project requirements,

The data flow from the field and partners to the country office is steady, and the database is clean, reliable and well monitored,
The information processing and visualization tools are in place and automated in a Tableau dashboard regarding the ASPIRE activities,
The data and visuals related to the ASPIRE project is well integrated in the Global Programme dashboard, including the M&E analysis data,
The monthly factsheet is timely published,
Reports to local authorities are fed with accurate information corresponding to the month, quarter, semester and yearly data needs,
The inputs from the WFP Haiti Office at 3/4/5W of the Food Security Sector and CBTWG are regularly shared with relevant stakeholders,
An up-to-date filing system with key ASPIRE IM resources are in place.
WFP LEADERSHIP FRAMEWORK: COMMON STANDARDS OF BEHAVIOUR:

Leads by

Example with

Integrity

Upholds WFP values, principles, and standards

Demonstrates and encourages others to uphold the WFP values, principles and standards

Respects others and values diversity

Values diversity using respectful and inclusive language, and encourages others to do the same

Stays focused and calm under pressure

Stays focused and calm when under pressure, encourages others to do the same, and offers guidance and support to manage difficult situations

Demonstrates humility and a willingness to learn

Demonstrates humility and a willingness to learn

and share knowledge, frequently seeking and acting on feedback, and pursuing opportunities to develop

Drives Results and Delivers on Commitments

Delivers results for maximum impact

Identifies and aligns objectives to the required outcomes, holding self and/or others accountable for the

delivery of results for maximum impact

Delegates appropriately

Delegates responsibly and provides appropriate support

empowering others to deliver results

Adapts readily to change

Responds readily to change in different contexts and adapts accordingly

Fosters Inclusive and

Collaborative

Is inclusive and collaborative

Promotes inclusive teamwork and psychological safety by encouraging colleagues to collaborate by sharing ideas and

Gives timely and constructive feedback

Supports development for others by giving timely and constructive feedback

Builds and shares new perspectives

Seeks out, trusts and listens attentively to diverse views to capture, learn,

openly raising issues

build and share new perspectives

Applies Strategic Thinking

Communicates

and fulfils WFP’s vision

Communicates and

fulfils WFP’s vision and operational outcomes to deliver meaningful solutions

Embraces curiosity and new ways of doing things

Demonstrates curiosity, designs and implements new ways of doing things when relevant

Analyses and evaluates data

Gathers data and

different perspectives, shares knowledge and uses evidence to inform decision making

Considers the impact of decisions

Implements decisions, considering the risks and implications of actions for teams,

projects and other

initiatives

Builds and

Maintains

Sustainable

Partnerships

Builds partnerships

Initiates and builds partnerships by identifying and promoting opportunities for mutual areas of interest and benefit

Collaborates to deliver common objectives

Collaborates with partners to deliver common objectives by sharing information and cocreating innovative solutions with beneficiaries when appropriate

QUALIFICATIONS & EXPERIENCE REQUIRED:

Education:

Advanced university degree in Data science, Communications, Statistics, Political Sciences, Humanities, or any other related field.

Experience:

Two years of relevant working experience in information management or communication, ideally with a focus on data visualization, business analytics or CRMs, with proven track record of using data of information management and data analysis software [ideally Tableau]

Knowledge

& Skills:

Languages:

Good knowledge of data management coding [calculations, nested calculation, table calculations, LODs, shapefile mapping, etc.],

Knowledge of information management and data analysis software data

Knowledge of publishing, designing and document editing software is a plus

Knowledge of cash transfer programmes desirable

Knowledge in food assistance distribution programmes desirable

Sense of organization to manage a lot of information

Excellent knowledge of Excel

Excellent knowledge of Tableau

Strong motivation to perform required responsibilities

Habit of teamwork with national and international staff [multicultural environment]

Commitment to sometimes work outside regular office hours

Knowledge of PAM corporate software such as MODA and COMET is an asset

French and English proficient level (working level)
Haitian creole is an asset 3) Spanish is an asset
La date limite de depot des candidatures: 11 juillet 2022

External Job DescriptionExternal Job Description section. 2 of 2.

JOB TITLE:

Information Management (IM) – Programme Policy Officer (ASPIRE)

TYPE OF CONTRACT:

CST

UNIT/DIVISION:

PRG

DUTY STATION (City, Country):

Port-au-Prince (Haiti)

DURATION:

11 months

BACKGROUND AND PURPOSE OF THE ASSIGNMENT:

Haiti’s Human Development Index (HDI) ranks 170 out of 189 countries in 2020. Rates of extreme poverty and poverty are high and their cause is multidimensional. This poverty is manifested in particular by high illiteracy rates, a life expectancy of 63.7 years in 2018, high infant mortality and significant gender inequalities. A large majority of the population does not have access to basic services such as drinking water, electricity, sanitation and health coverage.

In addition, Haiti is vulnerable to natural disasters. It is considered the fifth most exposed country to natural disasters. The country has suffered, in less than ten years, more than four major disasters from which the country is still struggling to recover: the earthquake of 2010, tropical storm Isaac and hurricane Sandy in 2012, hurricane Matthew in 2016, hurricane Irma and Maria in 2017 and the earthquake of 2021. The country is therefore exposed to earthquakes, the passage of cyclones and also to drought waves linked to the El Nino phenomenon (2018).

Beyond these factors, food insecurity is driven by the poor performance of the agricultural sector combined with the strong dependence on imports of food products (more than half of the food products present on the market) in particular for rice (83%). Product prices are largely influenced by logistical challenges, high production costs, precarious market structures and high inflation rates in recent years.

The latest IPC (Integrated Food Security Classification) results presented in March 2022 report that 4.5 million people will need food assistance in Haiti between March and June 2022 (including 1,3 M of people in IPC 4—Emergencies), which represents 45% of the Haitian population.

These worrying results are largely linked to [1] the political crisis that has taken hold in the country since July 2018 which has led it into an economic and social crisis, [2] to an agro-climatic crisis with significant pockets of drought in the country causing a significant decrease in agricultural production. In addition, the COVID-19 pandemic has contributed to the increase in food insecurity. The growing insecurity and the blocking of certain access points to the country, in particular the road leading to the Great South, have worsened the indicators of food insecurity.

Thus, the World Food Program in Haiti has defined its strategy to fight against hunger in the Country Strategic Plan [CSP 2019–2023] which provides, among other things, for activities related to emergency food assistance to populations affected by a shock, the establishment of nutrition-oriented social safety nets, the strengthening of the capacities and livelihoods of small producers as well as their resilience in the face of climate change in particular, and the strengthening of the capacities of national and local actors to the fight against hunger. A new CSP exercise will take place in 2022 to determine the 2024–2028 plan.

The multiplication of operations entails an additional need for human resources, in particular to guarantee good management of all the information useful to support the internal and external decision-making and communication processes at WFP. The WFP then requires an information manager at the level of Port au Prince to support the Program unit in its entirety.

ACCOUNTABILITIES/RESPONSIBILITIES:

Under the direct supervision of the Social Protection Programme Officer and a technical reporting line to the Programme IM, the Information Management (IM) – Programme Policy Officer (ASPIRE) will have the following responsibilities:

Support the Programme IM in the development, construction and testing of an “information management” infrastructure aligned to the social protection nets [ASPIRE Program] requirements,
Assist the Programme IM in the data acquisition and data set development processes, namely by identifying ways to improve data reliability, efficiency, and quality,
Assist the Programme IM in the creation of appropriate tools/mechanisms to centralize, analyse and upkeep the data flows coming from other WFP units, as well as governmental partners,
Preserve the data integrity by providing a meticulous and unfaltering data quality monitoring,
Support the Programme IM by proposing and developing tracking tools in Tableau
Contribute to the development of Tableau dashboards and data dissemination products managed by the Programme IM,
Develop information management products in order to communicate internally and externally ASPIRE achievement and improve decision-making processes such as maps, fact sheets, infographics, etc.,
Monthly coordinate, consolidate, and produce the “Donor report factsheet”
Monthly consolidate and coordinate with the programme IM for the submission of the data destined to the Food Security Sector and CBTWG comprised in the 3/4/5W tools,
Support the accountability process with local and national authorities
by extracting monthly, quarterly and semester data on the Programme activities,
by proposing other relevant tools for sharing information,
Through the Programme IM, the Information Management (IM) – Programme Policy Officer (ASPIRE) will coordinate with other units involved in operations [communication, M&E, Supply Chain among others] for information sharing and thus facilitate coordination and decision-making.
DELIVERABLES AT THE END OF THE CONTRACT:

The information management infrastructure is implemented, tested and running, in alignment with
ASPIRE project requirements,

The data flow from the field and partners to the country office is steady, and the database is clean, reliable and well monitored,
The information processing and visualization tools are in place and automated in a Tableau dashboard regarding the ASPIRE activities,
The data and visuals related to the ASPIRE project is well integrated in the Global Programme dashboard, including the M&E analysis data,
The monthly factsheet is timely published,
Reports to local authorities are fed with accurate information corresponding to the month, quarter, semester and yearly data needs,
The inputs from the WFP Haiti Office at 3/4/5W of the Food Security Sector and CBTWG are regularly shared with relevant stakeholders,
An up-to-date filing system with key ASPIRE IM resources are in place.
WFP LEADERSHIP FRAMEWORK: COMMON STANDARDS OF BEHAVIOUR:

Leads by

Example with

Integrity

Upholds WFP values, principles, and standards

Demonstrates and encourages others to uphold the WFP values, principles and standards

Respects others and values diversity

Values diversity using respectful and inclusive language, and encourages others to do the same

Stays focused and calm under pressure

Stays focused and calm when under pressure, encourages others to do the same, and offers guidance and support to manage difficult situations

Demonstrates humility and a willingness to learn

Demonstrates humility and a willingness to learn

and share knowledge, frequently seeking and acting on feedback, and pursuing opportunities to develop

Drives Results and Delivers on Commitments

Delivers results for maximum impact

Identifies and aligns objectives to the required outcomes, holding self and/or others accountable for the

delivery of results for maximum impact

Delegates appropriately

Delegates responsibly and provides appropriate support

empowering others to deliver results

Adapts readily to change

Responds readily to change in different contexts and adapts accordingly

Fosters Inclusive and

Collaborative

Is inclusive and collaborative

Promotes inclusive teamwork and psychological safety by encouraging colleagues to collaborate by sharing ideas and

Gives timely and constructive feedback

Supports development for others by giving timely and constructive feedback

Builds and shares new perspectives

Seeks out, trusts and listens attentively to diverse views to capture, learn,

openly raising issues

build and share new perspectives

Applies Strategic Thinking

Communicates

and fulfils WFP’s vision

Communicates and

fulfils WFP’s vision and operational outcomes to deliver meaningful solutions

Embraces curiosity and new ways of doing things

Demonstrates curiosity, designs and implements new ways of doing things when relevant

Analyses and evaluates data

Gathers data and

different perspectives, shares knowledge and uses evidence to inform decision making

Considers the impact of decisions

Implements decisions, considering the risks and implications of actions for teams,

projects and other

initiatives

Builds and

Maintains

Sustainable

Partnerships

Builds partnerships

Initiates and builds partnerships by identifying and promoting opportunities for mutual areas of interest and benefit

Collaborates to deliver common objectives

Collaborates with partners to deliver common objectives by sharing information and cocreating innovative solutions with beneficiaries when appropriate

QUALIFICATIONS & EXPERIENCE REQUIRED:

Education:

Advanced university degree in Data science, Communications, Statistics, Political Sciences, Humanities, or any other related field.

Experience:

Two years of relevant working experience in information management or communication, ideally with a focus on data visualization, business analytics or CRMs, with proven track record of using data of information management and data analysis software [ideally Tableau]

Knowledge

& Skills:

Languages:

Good knowledge of data management coding [calculations, nested calculation, table calculations, LODs, shapefile mapping, etc.],

Knowledge of information management and data analysis software data

Knowledge of publishing, designing and document editing software is a plus

Knowledge of cash transfer programmes desirable

Knowledge in food assistance distribution programmes desirable

Sense of organization to manage a lot of information

Excellent knowledge of Excel

Excellent knowledge of Tableau

Strong motivation to perform required responsibilities

Habit of teamwork with national and international staff [multicultural environment]

Commitment to sometimes work outside regular office hours

Knowledge of PAM corporate software such as MODA and COMET is an asset

French and English proficient level (working level)
Haitian creole is an asset 3) Spanish is an asset
La date limite de depot des candidatures: 11 juillet 2022